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Solent Electronic Archive (SEA)

Solent University Institutional Repository

Depositing in SEA

The University's institutional repository is a website for you to publish your research and enterprise output at the University. This will help increase visibility of your research and has great potential for sharing information and research with other institutions. 

You are invited to self-archive your material, but of course if you need any help there is an institutional repository support group you can turn to - contact us at

A reference without full text is fine if you are unable to establish publisher permissions or you would rather not make your material available via open access. However, HEFCE are moving towards expecting journal articles and conference papers to meet open access requirements for post-2014 REF exercises. By depositing your work on SEA, you can get ahead and make sure you're compliant for the future.

Log in to the Solent Electronic Archive (SEA) at using your normal University username and password.

1. Choosing your document type

After you have logged in to SEA:

  • Select Manage Deposits under the User Menu on the right-hand side of the screen.
  • Select New Item.
  • Choose the item type you intend to upload and click Next.
  • Browse for the file you are going to upload and click Upload.

2. Your document details

Your document details should be placed carefully into the next fields. Please ensure that:

  • Only the first word of the title is capitalized, apart from proper nouns and acronyms (for example: The man in the high castle; Investigation of feasibility of cooperation between Navies and Somali fishermen against piracy).
  • Authors' names are consistent (use surname and full first name). Do not use 'et al' as all authors' names should be fully acknowledged.

3. Checking for copyright

"Typically, when an article is published, the author assigns copyright, or gives a copyright license to the publisher. Depending on the particular agreement that is signed, the author retains more or less rights to use the article." (SHERPA, 2011)

  • For journal articles, you can use RoMEO to check the permissions granted by most major publishers
  • For other material, it is best to contact the copyright holder to ascertain whether you may or may not deposit a copy in SEA.
  • Alternatively, if you are aware that one of your articles has been published and is available in full text on one of the library’s databases, you should create a link to this.
  • A reference without full text is fine if you are unable to establish publisher permissions or you would rather not make your material available via open access.

If you need to, please email for more information about copyright and permissions.

4. Choosing a subject heading

Choose a heading which is as close to the subject of the material you are depositing as you can. Subject headings help your material to be findable when searched for. If you can’t find one that fits, please contact the Library by emailing

5. Deposit your material

Click the Deposit button and your material is part of the repository.